Free IFTA tool · Awahe Academy
IFTA Mileage Report: Miles by State for IFTA
Track, organize, and summarize your commercial vehicle miles by state for accurate quarterly International Fuel Tax Agreement (IFTA) reporting.
- FiledQuarterlyQ1, Q2, Q3 and Q4
- Broken downBy stateand Canadian province
- One returnBase statefiles for every jurisdiction
- Keep recordsFor auditslogs, odometer, receipts
Free tool
Calculate Your IFTA Mileage and Fuel Tax
Once you have organized your miles by state, the next step is combining your distance data with total fuel gallons purchased to calculate net tax-paid credits and debits. Instead of manual spreadsheets, use Awahe's free interactive tool to streamline your numbers:
| State / province 5 | Taxable miles | Tax-paid gallons | Tax rate $/gal | Taxable gallons | Net tax | Remove |
|---|
Taxable gallons = state miles ÷ fleet MPG. Net tax = (taxable gallons − tax-paid gallons bought in that state) × that state's rate. The tax rate fills in automatically when you pick a state, using the 3rd Quarter 2026 IFTA diesel tax-rate matrix. A negative number is a credit.
Estimate only — not tax advice. Your base jurisdiction's return, surcharges and current rates decide the final amount.
3rd Quarter 2026
IFTA Diesel Tax Rates by State
Pick any IFTA jurisdiction to see its current diesel tax rate per gallon.
- 58IFTA jurisdictions
- $0.368U.S. average diesel rate
- 3Q 2026Official IFTA matrix
Choose a state to compare it with the U.S. average.
Source: IFTA, Inc. tax matrix, 3Q 2026. Kentucky and Virginia include their diesel surcharge. Oregon taxes diesel through its weight-mile tax, not IFTA. Rates change every quarter — always confirm on iftach.org before you file.
Example
Sample IFTA Mileage Report
When preparing your quarterly fuel tax return, your total distance must be broken down jurisdiction by jurisdiction. Below is a simplified example of how motor carriers organize state-by-state mileage records:
| State / Jurisdiction | Truck #101 | Truck #102 | Truck #103 | Total Miles |
|---|---|---|---|---|
| California | 520 | 410 | 320 | 1,250 |
| Nevada | 300 | 310 | 230 | 840 |
| Arizona | 220 | 180 | 220 | 620 |
| Texas | 510 | 470 | 450 | 1,430 |
| New Mexico | 120 | 140 | 120 | 380 |
| Total | 1,670 | 1,510 | 1,340 | 4,520 |
Note: This is an illustrative example. Actual reporting requires maintaining individual vehicle mileage logs, odometer readings, and fuel receipts for every member jurisdiction.
The basics
What Is an IFTA Mileage Report?
An IFTA mileage report is a chronological record of the total distance a commercial motor vehicle travels within each member jurisdiction (U.S. states and Canadian provinces) during a calendar quarter. Under IFTA regulations, interstate motor carriers submit a single quarterly tax return to their base jurisdiction. To complete this return accurately, fleet owners and owner-operators must calculate total miles traveled in every state, contrasting taxable miles against any eligible exempt miles (such as specific off-highway travel or un-apportioned trips, where permitted by local law).
Tracking
How Miles Are Organized by State
Calculating IFTA miles by state requires capturing boundary crossings for every commercial vehicle in your fleet. Key practices for clean mileage separation include:
GPS and ELD Integration
Modern electronic logging devices automatically log state boundary crossings, recording precise entry and exit coordinates.
Odometer Readings
Maintaining hubodometer or dashboard odometer readings at state lines as a physical backup to digital records.
Route Summaries
Consolidating individual trip reports into monthly and quarterly cumulative totals for each state jurisdiction.
Checklist
What Does an IFTA Mileage Report Include?
To stand up to state audits and support seamless quarterly filing, a proper state mileage report should compile:
- 01
Reporting Period
The specific calendar quarter (Q1, Q2, Q3, or Q4).
- 02
Carrier & Vehicle Details
Company name, IFTA license number, and individual unit or VIN numbers.
- 03
Jurisdiction Breakdown
Individual entries for every state or province traveled through.
- 04
Distance Totals
Total taxable miles, non-taxable miles, and overall fleet distance combined.
Dispatch training
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FAQ
Frequently Asked Questions
What is an IFTA mileage report?
An IFTA mileage report is an organized summary of the miles traveled by a commercial motor vehicle across each member state or province during a quarterly reporting period, used to file fuel tax returns.
How do I calculate IFTA miles by state?
You calculate state-by-state miles by reviewing electronic logging device (ELD) data, GPS tracking logs, or driver trip sheets to isolate the exact distance traveled within each separate IFTA jurisdiction.
Do I need mileage by state for IFTA?
Yes. Every quarterly IFTA tax return requires reporting total taxable and non-taxable miles broken down individually for every member jurisdiction where your trucks operated.
How are miles tracked for IFTA?
Miles are tracked using automated ELDs, onboard GPS telematics, state-line odometer logs, and driver trip reports that record state entry and exit points.
What are the IFTA diesel tax rates for 3rd quarter 2026?
IFTA diesel tax rates for 3rd quarter 2026 range from $0.190 per gallon in Oklahoma to $0.979 per gallon in California, with a U.S. average of about $0.368. Examples: Texas $0.200, Arizona $0.260, Illinois $0.738 and Pennsylvania $0.741. Kentucky and Virginia include a diesel surcharge. Use the rate lookup above and confirm on the IFTA, Inc. tax matrix before filing.
How is IFTA fuel tax calculated?
Divide total miles by total gallons to get fleet MPG. For each jurisdiction, divide its taxable miles by fleet MPG to get taxable gallons, subtract the tax-paid gallons you bought there, and multiply by that jurisdiction's tax rate. Add the results: a positive total is tax due and a negative total is a credit. The free IFTA calculator does this for you.
Learn to run IFTA, accounting and dispatch yourself
Not just a video library—you'll also get live, one-on-one training with an expert instructor in English, Punjabi, or Hindi. IFTA reporting is covered hands-on in our truck dispatcher and owner-operator programs.
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Awahe Academy is a training company. We teach you to file IFTA yourself; we do not file returns for you.
